This Licence is valid for up to 22,000 persons at any one time within the area marked out on the attached plan
MANDATORY CONDITIONS APPLICABLE TO ALL PREMISES LICENCES & CLUB PREMISES CERTIFICATES UNDER THE LICENSING ACT 2003
Supply of Alcohol
No supply of alcohol may be made under the premises licence:
at a time when there is no designated premises supervisor in respect of the premises licence, or
at a time when the designated premises supervisor does not hold a personal licence or his personal licence is suspended.
Every supply of alcohol under the premises licence must be made or authorised by a person who holds a personal licence.
Exhibition of Films
Where a premises licence authorises the exhibition of films, the licence must include a condition requiring the admission of children to the exhibition of any film to be restricted in accordance with this section.
Where the film classification body is specified in the licence, unless subsection (3)(b) applies, admission of children must be restricted in accordance with any recommendation made by that body.
5. Where-
(a) The film classification body is not specified in the licence, or
(b) The relevant licensing authority has notified the holder of the licence that this subsection applies to the film in question,
admission of children must be restricted in accordance with any recommendation made by that licensing authority.
In this section “Children” - means persons aged under 18; and “Film classification body” means the person or persons designated as the authority under section 4 of the Video Recordings Act 1984 (c.39) (authority to determine suitability of video works for classification).
Door Supervision
Where a premises licence includes a condition that at specified times one or more individuals must be at the premises to carry out a security activity, that licence must include a condition that each such individual must:
Be authorised to carry out that activity by a licence granted under the Private Security Industry Act 2001;
Be entitled to carry out activity by virtue of section 4 of the Act.
But nothing in subsection (1) requires such a condition to be imposed:
In respect of premises within paragraph 8(3)(a) of Schedule 2 to the Private Security Industry Act 2001 (c.12) (premises with premises licences authorising plays or films); or
In respect of premises in relation to:
Any occasion mentioned in paragraph 8(3)(b) or (c) of that Schedule (premises being used exclusively by club with club premises certificate, under a temporary event notice authorising plays or films or under a gaming licence), or
Any occasion within paragraph 8(3)(d) of that Schedule (occasions prescribed by regulations under that Act).
9. For the purposes of this section:
(a) “Security activity” means an activity to which paragraph 2(1)(a) of that Schedule applies, and which is licensable conduct for the purposes of that Act.
(b) Paragraph 8(5) of that Schedule (interpretation of references to an occasion) applies as it applies in relation to paragraph 8 of that Schedule.
Age Verification
The premises licence holder or club premises certificate holder must ensure that an age verification policy is adopted in respect of the premises in relation to the sale or supply of alcohol.
The designated premises supervisor in relation to the premises licence must ensure that the supply of alcohol at the premises is carried on in accordance with the age verification policy.
The policy must require individuals who appear to the responsible person to be under 18 years of age (or such older age as may be specified in the policy) to produce on request, before being served alcohol, identification bearing their photograph, date of birth and either:
(a) a holographic mark, or
(b) an ultraviolet feature.
Permitted Price
A relevant person shall ensure that no alcohol is sold or supplied for consumption on or off the premises for a price which is less than the permitted price.
For the purpose of this condition set out in paragraph 1:
''duty'' is to be construed in accordance with the Alcoholic Liquor Duties Act 1979(6);
''permitted price'' is the price found by applying the formula-
P = D + (D X V)
Where:
P is the permitted price,
D is the amount of duty chargeable in relation to the alcohol as if the duty were charged on the date of the sale or supply of the alcohol, and
V is the rate of value added tax chargeable in relation to the alcohol as if the value added tax were charged on the date of the sale or supply of the alcohol;
'relevant person'' means, in relation to premises in respect of which there is in force a premises licence -
the holder of the premises licence,
the designated premises supervisor (if any) in respect of such a licence, or
the personal licence holder who makes or authorises a supply of alcohol under such a licence;
''relevant person'' means, in relation to premises in respect of which there is in force a club premises certificate, any member or officer of the club present on the premises in a capacity which enables the member or officer to prevent the supply in question; and
''value added tax'' means value added tax charged in accordance with the Value Added Tax Act 1994(7).
Where the permitted price given by Paragraph (b) of paragraph 2 would (apart from this paragraph) not be a whole number of pennies, the price given by that sub-paragraph shall be taken to be the price actually given by that sub-paragraph rounded up to the nearest penny.
(1) Sub-paragraph (2) applies where the permitted price given by Paragraph (b) of paragraph 2 on a day (“the first day”) would be different from the permitted price on the next day (“the second day”) as a result of a change to the rate of duty or value added tax.
(2) The permitted price which would apply on the first day applies to sales or supplies of alcohol which take place before the expiry of the period of 14 days beginning on the second day.
Irresponsible Drink Promotions (applicable to ‘on’ & ‘off’ sales)
The responsible person must ensure that staff on relevant premises do not carry out, arrange or participate in any irresponsible promotions in relation to the premises.
In this paragraph, an irresponsible promotion means any one or more of the following activities, or substantially similar activities, carried on for the purpose of encouraging the sale or supply of alcohol for consumption on the premises:
games or other activities which require or encourage, or are designed to require or encourage, individuals to:
drink a quantity of alcohol within a time limit (other than to drink alcohol sold or supplied on the premises before the cessation of the period in which the responsible person is authorised to sell or supply alcohol), or
drink as much alcohol as possible (whether within a time limit or otherwise).
provision of unlimited or unspecified quantities of alcohol free or for a fixed or discounted fee to the public or to a group defined by a particular characteristic in a manner which carries a significant risk of undermining a licensing objective;
provision of free or discounted alcohol or any other thing as a prize to encourage or reward the purchase and consumption of alcohol over a period of 24 hours or less in a manner which carries a significant risk of undermining a licensing objective;
selling or supplying alcohol in association with promotional posters or flyers on, or in the vicinity of, the premises which can reasonably be considered to condone, encourage or glamorise anti-social behaviour or to refer to the effects of drunkenness in any favourable manner;
dispensing alcohol directly by one person into the mouth of another (other than where that other person is unable to drink without assistance by reason of disability).
The responsible person must ensure that free potable water is provided on request to customers where it is reasonably available.
Alcoholic Drink Measures
The responsible person must ensure that:
where any of the following alcoholic drinks is sold or supplied for consumption on the premises (other than alcoholic drinks sold or supplied having been made up in advance ready for sale or supply in a securely closed container) it is available to customers in the following measures-
beer or cider: ½ pint;
gin, rum, vodka or whisky: 25 ml or 35 ml; and
still wine in a glass: 125 ml;
these measures are displayed in a menu, price list or other printed material which is available to customers on the premises; and
where a customer does not in relation to a sale of alcohol specify the quantity of alcohol to be sold, the customer is made aware that these measures are available.”
Additional Conditions as per Licensing Sub Committee 22 January 2024
i. There will be no more than 22,000 attendees at the event and there will be no more than 17,000 holders of camping tickets with access to the event from Thursday through Monday and 5,000 holders of day tickets with access to the event on the Saturday or the Sunday.
ii. The Premises Licence Holder shall liaise with the relevant authorities in advance of the event regarding road signage on the A1 and the areas surrounding the event with a view to reducing associated traffic congestion and to discourage access to the event by routes more likely to cause congestion and nuisance.
iii. The Premises Licence Holder shall require their own staff and any supplier of goods or services not to access, supply or deliver those goods or services to or from the event in vehicles that take any route via the village of Denton other than those aiding traffic control or investigating complaints. The Premises Licence Holder will keep a record of any staff or supplier failing to comply with this requirement, which will include a record of any sanction imposed, and this record will be available for inspection by any Responsible Authority and Lincolnshire County Council’s Highways Authority upon request.
iv. The Premises Licence Holder shall require the event’s bus shuttle services not to take any routes to or from the event via the village of Denton or routes agreed with the Community Liaison Group as unsatisfactory routes. The Shuttle bus route shall be contained in the Traffic Management plan.
v. The Premises Licence Holder shall liaise and positively engage with the local taxi and private hire trade for the purpose of providing adequate transportation to and from the event and to avoid causing traffic disruption to local residents in association with the event.
vi. At least one month after each event, the Premises Licence Holder will hold a review meeting with the Community Liaison Group to discuss any issues which arose from the event, especially in relation to public nuisance, crime and disorder and traffic and to consider any additional measures to be applied to future events to promote the licensing objectives.
vii. No audible regulated entertainment will be performed at the event, other than via silent disco headsets, on a Thursday at any time, or after 23:00 on a Friday, Saturday and Sunday.
viii. The Premises Licence Holder will supply sufficient personnel to respond to complaints that arise from the event’s rapid response complaints hotline.
ix. The Premises Licence Holder will allocate an organised drop off and pick up point to reduce roadside pick-ups and traffic disruption in association with the event.
The Sub-Committee also added the following conditions to the premises licence that were agreed with Lincolnshire County Council’s Highways Authority and subject to modification:
i. The Premises Licence Holder will record the traffic management arrangements associated with the event, which shall include daily photographs to verify that the traffic management signs are in place and visible, each day the event takes place, and this record will be available for inspection by any Responsible Authority and Lincolnshire County Council’s Highways Authority upon request.
ii. The Premises Licence Holder will submit a full Traffic Management Plan to Lincolnshire County Council’s Highways Authority no later than five weeks before each event, in order for an evaluation of Temporary Traffic Regulation Orders associated with the event to take place.
iii. The Premises Licence Holder will submit to Lincolnshire County Council’s Highways Authority a ‘Register an Event on the Highway’ form no later than ten weeks before each event, in order for an evaluation of any potential traffic conflicts to take place.
Operating Schedule - Forbidden Forrest
General
1. Licensable activities shall be permitted to take place under this licence on no more than 5 consecutive days in any calendar year. The days on which these activities are to take place shall be notified to Melton Borough Council ("the Council's Licensing Authority") and Leicestershire Police ("the Police") at least 6 months prior to any proposed event.
2. Any premises licence, including any subsequent variations, granted to Forbidden Festival Limited (the licence holder) in respect of the Forbidden festival at Frog Hollow, Belvoir is operator limited and cannot be transferred to any other party.
3. Staff will be trained in the requirements of the Licensing Act 2003 in relation to the licensing objectives, and the laws relating to under age sales and the sale of alcohol to intoxicated persons.
Planning for events
4. The premises licence holder shall submit an Event Management Plan (EMP) to the Council’s Licensing Authority for full and detailed consultation through a multi-agency forum at least 60 days prior to any event, with the plan to be finalised in conjunction with the responsible authorities at least 14 days prior to any proposed event. This will include:
Contact details of the persons/organisations responsible for:
o Overall event safety control.
o Medical and first aid provision.
o Site management and structural integrity of temporary structures.
o Crowd management, stewarding and security.
o Fire safety.
o Configuration and control of sound systems.
o Management of car parking.
o Management of concessions.
o Provision and maintenance of water supplies.
o Welfare and provision of information.
o Reception, collection and removal of litter and other waste on and off site.
Detailed proposals/timings of entertainment, together with information regarding any special effects.
Details of concessionary activities including food, bars and retail sales.
Details of types and locations of signage.
A site safety plan including site safety rules, requirements for construction an breakdowns of site, structural safety calculations, drawings of temporary structures and safety barriers, details of electrical installations and lighting arrangements.
Incident contingency and emergency plans (including a major incident plan).
Details for the provision of cleaning and maintenance of sanitary accommodation, washing facilities and drinking water.
Details for the collection and disposal of litter and other waste.
Details of welfare arrangements and facilities and provision of information on site.
The EMP will specify the dates by which any obligations within it must be complied with.
5. The premises licence holder shall submit a Security and Stewarding plan to the Police at least 60 days prior to any proposed event, with the plan to be finalised in conjunction with the Police at least 14 days prior to any proposed event.
6. The premises licence holder shall submit a Traffic Management Plan to the Safety Advisory Group at least 60 days prior to any proposed event, with the plan to be finalised in conjunction with the Safety Advisory Group taking into account the views of the Community Liaison Group at least 14 days prior to any proposed event.
7. The traffic management plan should include the provision for earlier warning signage of the recommended route where possible.
8. The premises licence holder shall submit a Noise Management Plan to the Council's Environmental Health Department at least 60 days prior to any event, with the plan to be finalised in conjunction with them at least 14 days prior to any event. This will include:
(a) a site layout plan detailing stage locations, speaker orientations, car parking locations and the locations of the nearest noise sensitive areas;
(b) a stage program including the time each act is performing and the type of music being performed;
(c) hours of operation and the target 'on-the-dancefloor' sound pressure levels
(d) details of the consultation measures that will take place or have taken place with potentially affected occupants of noise sensitive premises;
(e) a sound assessment with details and proposals for monitoring of sound during any event and controlling/amending levels if required. The NMP shall detail the proposed noise controls to be employed during the event, the location of the noise sensitive receptors (NSRs) and monitoring positions.
Public nuisance
9. The event shall comply fully with The Noise Council: Code of Practice on Environmental Noise Control at Concert 1995 and any subsequent guidance published by The Noise Council which seeks to supersede it.
10. The Forbidden Festival shall not be held on any day which coincides with another outdoor music event in the Vale of Belvoir for which notice of that event has already been received by the Local Authority.
11. The premises licence holder shall appoint a suitably qualified and experienced acoustic consultant in relation to any event, who shall be commissioned to oversee all sound management controls for the event. The consultant shall advise on acoustic arrangements and sound levels prior to any event and shall be present and contactable by the Council's Environmental Health Department throughout any event.
12. The licence holder shall ensure that all relevant staff including the event promoter, sound system supplier and all sound engineers are informed of the sound control limits and that any instructions from the acoustic consultant regard noise levels shall be implemented.
13. A noise propagation test shall be undertaken prior to the start of the event in order to set appropriate control limits at the sound mixer position. The sound system shall be configured and operated in a similar manner as intended for the event. The sound sources used for test shall be representative to the music likely to be produced during the event.
14. The licence holder shall be responsible for monitoring for 'rogue' sound systems, including in the car parks and camping areas associated with the event.
15. The premises licence holder shall use reasonable endeavours to direct the speaker orientations away from nearby villages, such details to be recorded in the Noise Management Plan.
16. Any noise sensitive receiver (including third-party Belvoir Castle tenants) shall waive their rights to the protections afforded to a NSR only when written confirmation has been received by the Local Authority.
17. The dedicated complaints system shall include both an oral telephone hotline and a written, 'online' form of communication. The complaints system shall be staffed throughout the duration of the event. All complaints shall be logged. This is to include the name of the contact, telephone number and/or email address, their location (if disclosed), a brief description of the issue and subsequent investigation and intervention (if any). The log is also to include unidentified or anonymous contacts. The log will be available for inspection by the Local Authority during the event and a final copy provided to them within a week after the event.
18. The premises and its exterior shall be cleared of litter at regular intervals throughout any event, and fully and promptly following any event.
19. Notices will be positioned at the public exits to any event requesting customers to leave in a quiet and orderly manner.
Public safety
20. The premises licence holder shall commence engagement with the Safety Advisory Group (the SAG to include representation from Lincolnshire and Leicestershire Highways Authority and Police) no later than 6 months before the date of the festival and continue to engage in the lead up to the event in order to ensure that any concerns raised can be addressed at an early stage and reflected in the event safety management plan, transport management plan and any other plan required to be submitted;
21. The premises licence holder shall continue to engage with neighbouring Parish Councils (including those outside of Melton Borough) in the run up to the date of the event in order to ensure that any concerns raised can be addressed at an early stage and reflected in the event safety management plan, transport management plans and any other plan required to be submitted; and
22. Any events taking place at the premises shall accord with The Event Safety Guide - A Guide to Health, Safety and Welfare at Music and Similar Events (so far as applicable).
23. Admission to the licensed premises will be by ticket only unless otherwise approved by the Council's Licensing Authority, and the premises licence holder shall use all appropriate media such as website, social media and email to communicate appropriate information and conditions to ticket holders in advance of any event.
24. Ticket printing manifests and sales figures will be provided on request to the Council's Licensing Authority.
25. The ticketed capacity will not exceed the maximum capacity permitted by the premises licence.
26. Appropriate and sufficient first aid and medical equipment and staff shall be available and employed at the premises throughout the course of any event.
27. The premises licence holder shall maintain public liability insurance.
28. Entrances and exits to the licensed premises, including temporary structures within the licensed premises, will be kept clear at all times and will be adequately illuminated during periods of darkness. If required by the Licensing Authority, a lighting check will be carried out in consultation with the appropriate responsible authorities prior to the premises being opened to the public.
29. Adequate lighting levels will be maintained within any temporary structure and emergency lighting to the satisfaction of the appropriate responsible authority shall be provided in such temporary structures.
30. No special effects including lasers, strobe lights, stage pyro, smoke, vapour or fireworks shall be used without the prior approval of the Council's Licensing Authority and the Fire & Rescue Service.
31. The premises licence holder shall ensure that adequate sanitary provisions and hand washing and drying facilities are provided for the number of people expected to attend any event and be proportional to the general audience split and profile. Toilets shall be kept in order and repair and serviced throughout the event to ensure that they are kept safe, clean and hygienic.
32. Drinks (both alcoholic and non-alcoholic) shall not be sold or served in glass containers at any time.
33. The venue and all equipment, furnishings, fittings and the like shall be constructed, provided and maintained so as to be in a thoroughly safe condition for entertainment purposes.
34. Suitable records shall be kept by the premises licence holder or his agent regarding fire safety precautions, electrical installations and the construction of the built environment.
35. Authorised officers of the Licensing Authority, the Fire and Rescue Service, the Ambulance Service and the Police shall have free access to all parts of the licensed premises for the purpose of inspection at all reasonable times.
36. The premises licence holder shall ensure that the premises licence and all conditions attached thereto are retained at the licensed premises and are available for inspection at all reasonable times by authorised officers of the Licensing Authority, the Fire and Rescue Service, the Ambulance Service and the Police.
37. All electrical installations and equipment will comply with the general requirements of the Electricity at Work Regulations 1989 and with the general provisions of the Event Safety Guide or any replacement guidance. The premises licence holder will employ competent persons to assess the electrical requirements at the event and the compatibility of the electrical supply with the equipment used and take all reasonable measures to ensure so far as is reasonably practicable the safety of all persons at the event.
38. All generators on the premises shall be diesel driven.
39. Suitable and sufficient firefighting provision will be produced and maintained on the licensed premises for the duration of each event to the satisfaction of the Fire and Rescue Service.
40. The fire-retardant characteristics of all tents, drapes and scenery used in or on any temporary structures will be to the satisfaction of the Fire and Rescue Service.
41. The siting of all vehicles, generators, tents, marquees etc. shall be to the satisfaction of the Fire and Rescue Service.
42. Concessions with cooking facilities shall be positioned to the satisfaction of the Fire and Rescue Service.
Prevention of crime and disorder
43. Appropriate arrangements by way of barriers, gate systems, security or other provision will be made, in agreement with the responsible authorities, to prevent unauthorised access to the licensed premises and manage entry to the licensed premises.
44. SIA registered door supervisors shall be employed at a ratio of at least 1:100 persons throughout any event taking place under this premises licence.
45. A log of those door staff employed shall be maintained at the premises and shall include:
(a) the number of door staff on duty;
(b) the identity of each member of door staff and their SIA number;
(c) the times the door staff are on duty.
46. A refusals log will be maintained at each point of sale, recording the time of the refusal, the member of staff refusing and the reason for such refusal. This log will be made available on request to officers from the Licensing Authority or the Police.
47. A search policy shall be implemented and adhered to during the course of any event.
48. The premises will operate a zero tolerance policy in respect of drugs. Any person found using drugs will be removed from the premises. Any person found to be dealing drugs will be detained (when it is safe and reasonable to do so) and the police informed immediately. Any drugs seized will be securely stored and handed over to police following any event.
49. The premises shall maintain a comprehensive incident log(s) throughout the course of any event. The log book will be completed for an incident of crime and disorder that takes place within the licensed premises. The log will be made available on request to officers from the Licensing Authority or the Police.
Protection of children from harm
50. No entry shall be permitted to persons under 18 years of age.
51. A Challenge 25 Policy shall be implemented in full at the entrance to any event carried out under this licence, with full and appropriate identification sought from any person who appears to be under the age of 25. The only acceptable forms of identification shall be photographic driving licences, passports, HM forces cards, or a form of identification with the "PASS" hologram. Any person who cannot produce full and appropriate identification when requested to do so shall not be permitted entry to the premises.
52. Those purchasing tickets to the event shall be advised in advance of the event to bring appropriate identification with them.
53. A Challenge 25 Policy shall further be implemented in full in respect of all sales of alcohol.
54. All staff who are to sell alcohol will be trained, and such training will include the Challenge 25 Policy and its operation.
55. Notices must be displayed in prominent positions at each point of sale indicating that the Challenge 25 Policy is in force and advising what forms of ID are acceptable.
Community collaboration and response
56. A rapid response team shall be employed by the premises licence holder and deployed during the course of the event for use in circumstances where issues are reported in nearby villages related to the event.
57. A Community Liaison Group shall be established whose remit shall be to facilitate discussion between the Premises Licence Holder, the local parish councils and the local community about the festival which shall comprise representatives of the local community and a senior responsible representative of the Premises Llicence Holder. The Premises Licence Holder will organise, with at least one month notice, three meetings of the Community Liaison Group in each of the three months that precede each event. These meetings and the post-event review meeting will be minuted and those minutes will be available for inspection by any Responsible Authority and Lincolnshire County Council’s Highways Authority upon request.
58. Correspondence shall be distributed at least 2 weeks prior to any event taking place to local residents and businesses and Parish Councils within at least 3.5 miles of the site to advise on the details of the upcoming event, including at minimum the date, name and type of event; dates and times of sound checks; times of amplified music performances throughout the event; contact name and number of a person who shall be available at all times to respond to any concerns or complaints; dates and times of any firework displays (if applicable). A telephone number providing access to a ‘Reporting Hotline’ shall be shared to those residents, businesses and Parish Councils in case of issue during the course of the event.