This licence is valid for up to 9999 persons at any one time within the area marked in RED on the attached plan.
MANDATORY CONDITIONS APPLICABLE TO ALL PREMISES LICENCES & CLUB PREMISES CERTIFICATES UNDER THE LICENSING ACT 2003
Supply of Alcohol
1. No supply of alcohol may be made under the premises licence:
(a) at a time when there is no designated premises supervisor in respect of the premises licence, or
(b) at a time when the designated premises supervisor does not hold a personal licence or his personal licence is suspended.
2. Every supply of alcohol under the premises licence must be made or authorised by a person who holds a personal licence.
Exhibition of Films
3. Where a premises licence authorises the exhibition of films, the licence must include a condition requiring the admission of children to the exhibition of any film to be restricted in accordance with this section.
4. Where the film classification body is specified in the licence, unless subsection (3)(b) applies, admission of children must be restricted in accordance with any recommendation made by that body.
5. Where-
(a) The film classification body is not specified in the licence, or
(b) The relevant licensing authority has notified the holder of the licence that this subsection applies to the film in question,
admission of children must be restricted in accordance with any recommendation made by that licensing authority.
6. In this section “Children” - means persons aged under 18; and “Film classification body” means the person or persons designated as the authority under section 4 of the Video Recordings Act 1984 (c.39) (authority to determine suitability of video works for classification).
Door Supervision
7. Where a premises licence includes a condition that at specified times one or more individuals must be at the premises to carry out a security activity, that licence must include a condition that each such individual must:
(a) Be authorised to carry out that activity by a licence granted under the Private Security Industry Act 2001;
(b) Be entitled to carry out activity by virtue of section 4 of the Act.
8. But nothing in subsection (1) requires such a condition to be imposed:
(a) In respect of premises within paragraph 8(3)(a) of Schedule 2 to the Private Security Industry Act 2001 (c.12) (premises with premises licences authorising plays or films); or
(b) In respect of premises in relation to:
(i) Any occasion mentioned in paragraph 8(3)(b) or (c) of that Schedule (premises being used exclusively by club with club premises certificate, under a temporary event notice authorising plays or films or under a gaming licence), or
(ii) Any occasion within paragraph 8(3)(d) of that Schedule (occasions prescribed by regulations under that Act).
9. For the purposes of this section:
(a) “Security activity” means an activity to which paragraph 2(1)(a) of that Schedule applies, and which is licensable conduct for the purposes of that Act.
(b) Paragraph 8(5) of that Schedule (interpretation of references to an occasion) applies as it applies in relation to paragraph 8 of that Schedule.
Age Verification
10. The premises licence holder or club premises certificate holder must ensure that an age verification policy is adopted in respect of the premises in relation to the sale or supply of alcohol.
11. The designated premises supervisor in relation to the premises licence must ensure that the supply of alcohol at the premises is carried on in accordance with the age verification policy.
12. The policy must require individuals who appear to the responsible person to be under 18 years of age (or such older age as may be specified in the policy) to produce on request, before being served alcohol, identification bearing their photograph, date of birth and either:
(a) a holographic mark, or
(b) an ultraviolet feature.
Permitted Price
13. A relevant person shall ensure that no alcohol is sold or supplied for consumption on or off the premises for a price which is less than the permitted price.
14. For the purpose of this condition set out in paragraph 1:
(a) ''duty'' is to be construed in accordance with the Alcoholic Liquor Duties Act 1979(6);
(b) ''permitted price'' is the price found by applying the formula-
P = D + (D X V)
Where:
(i) P is the permitted price,
(ii) D is the amount of duty chargeable in relation to the alcohol as if the duty were charged on the date of the sale or supply of the alcohol, and
(iii) V is the rate of value added tax chargeable in relation to the alcohol as if the value added tax were charged on the date of the sale or supply of the alcohol;
(c) 'relevant person'' means, in relation to premises in respect of which there is in force a premises licence -
(i) the holder of the premises licence,
(ii) the designated premises supervisor (if any) in respect of such a licence, or
(iii) the personal licence holder who makes or authorises a supply of alcohol under such a licence;
(d) ''relevant person'' means, in relation to premises in respect of which there is in force a club premises certificate, any member or officer of the club present on the premises in a capacity which enables the member or officer to prevent the supply in question; and
(e) ''value added tax'' means value added tax charged in accordance with the Value Added Tax Act 1994(7).
15. Where the permitted price given by Paragraph (b) of paragraph 2 would (apart from this paragraph) not be a whole number of pennies, the price given by that sub-paragraph shall be taken to be the price actually given by that sub-paragraph rounded up to the nearest penny.
16. (1) Sub-paragraph (2) applies where the permitted price given by Paragraph (b) of paragraph 2 on a day (“the first day”) would be different from the permitted price on the next day (“the second day”) as a result of a change to the rate of duty or value added tax.
(2) The permitted price which would apply on the first day applies to sales or supplies of alcohol which take place before the expiry of the period of 14 days beginning on the second day.
Irresponsible Drink Promotions (applicable to ‘on’ & ‘off’ sales)
17. The responsible person must ensure that staff on relevant premises do not carry out, arrange or participate in any irresponsible promotions in relation to the premises.
18. In this paragraph, an irresponsible promotion means any one or more of the following activities, or substantially similar activities, carried on for the purpose of encouraging the sale or supply of alcohol for consumption on the premises:
(a) games or other activities which require or encourage, or are designed to require or encourage, individuals to:
(i) drink a quantity of alcohol within a time limit (other than to drink alcohol sold or supplied on the premises before the cessation of the period in which the responsible person is authorised to sell or supply alcohol), or
(ii) drink as much alcohol as possible (whether within a time limit or otherwise).
(b) provision of unlimited or unspecified quantities of alcohol free or for a fixed or discounted fee to the public or to a group defined by a particular characteristic in a manner which carries a significant risk of undermining a licensing objective;
(c) provision of free or discounted alcohol or any other thing as a prize to encourage or reward the purchase and consumption of alcohol over a period of 24 hours or less in a manner which carries a significant risk of undermining a licensing objective;
(d) selling or supplying alcohol in association with promotional posters or flyers on, or in the vicinity of, the premises which can reasonably be considered to condone, encourage or glamorise anti-social behaviour or to refer to the effects of drunkenness in any favourable manner;
(e) dispensing alcohol directly by one person into the mouth of another (other than where that other person is unable to drink without assistance by reason of disability).
19. The responsible person must ensure that free potable water is provided on request to customers where it is reasonably available.
Alcoholic Drink Measures
20. The responsible person must ensure that:
(a) where any of the following alcoholic drinks is sold or supplied for consumption on the premises (other than alcoholic drinks sold or supplied having been made up in advance ready for sale or supply in a securely closed container) it is available to customers in the following measures-
(i) beer or cider: ½ pint;
(ii) gin, rum, vodka or whisky: 25 ml or 35 ml; and
(iii) still wine in a glass: 125 ml;
(b) these measures are displayed in a menu, price list or other printed material which is available to customers on the premises; and
(c) where a customer does not in relation to a sale of alcohol specify the quantity of alcohol to be sold, the customer is made aware that these measures are available.
Conditions Consistent with the Operating Schedule
Prevention of Crime and Disorder
Security Management
· A Security and Stewarding Plan will be developed and approved by the event organisers in consultation with the police and local authority
· All security personnel will be licensed by the Security Industry Authority (SIA) and deployed in accordance with a site-specific risk assessment
· The security team will be managed by a qualified Security Supervisor who will report directly to the Event Control Room
· Staff will be positioned at strategic points within the event area including entrances, alcohol service areas, and public gathering zones to provide high visibility and deter crime
· Overnight security will be deployed when necessary to ensure that the event area and any other elements of the event are safe and secure
· A full record of all incidents, refusals, and ejections will be maintained in an Event Incident Log.
Partnership with Police and Local Authorities
· The event organisers will maintain close liaison with the local police licensing officer, Community Safety Partnership, and Local Authority Licensing Team throughout planning and delivery.
· Pre-event briefings and joint site inspections will take place to ensure crime prevention measures meet local policing expectations.
· Any serious incidents, including disorder, theft, or assault, will be reported to the police immediately via agreed communication channels.
Access Control and Search Policy
· Controlled access points will be established around the event perimeter to manage entry and exit safely.
· Random bag searches and person checks will be conducted where appropriate to prevent the introduction of alcohol, drugs, or offensive weapons.
· Clear signage will inform patrons of search procedures and prohibited items prior to entry.
· Refusals will be handled professionally by trained staff, with support from SIA security if required.
Alcohol Management
· All bars and licensed vendors will operate under a strict Challenge 25 policy.
· Only trained and responsible staff will be permitted to sell alcohol and a log will be kept on site of who has been trained.
· All alcohol sales will be recorded, and vendors will be required to comply with the event’s alcohol management conditions.
· Alcohol will only be consumed within designated areas, which will be stewarded and separated from family or children’s activity zones.
· Disorderly or intoxicated individuals will be refused service and, where necessary, ejected from the event.
CCTV and Lighting
· If available, CCTV systems will be used at key locations such as entry points, bar areas, and main thoroughfares
· Adequate site lighting will be provided by the organizers to enhance visibility and deter antisocial behaviour, particularly around bar areas, routes to and from the site, and car parks.
Drug and Weapon Prevention
· A zero-tolerance policy towards drugs and offensive weapons will be in operation.
· Trained SIA staff will carry out searches using handheld metal detectors where required.
· Any confiscated items will be handled, recorded, and stored securely in line with police guidance.
· Clear public messaging will reinforce the zero-tolerance policy before and during the event.
Anti-Social Behaviour and Conflict Management
· All security and stewarding staff will be trained in conflict management and customer service.
· Any incidents of aggressive or disruptive behaviour will be dealt with promptly and proportionately, prioritising de-escalation.
· The ejection of individuals will be carried out safely and recorded in the event’s incident log.
· Any repeat offenders or individuals posing a risk will be barred from re-entry and reported to police.
Communication and Coordination
· A two-way radio system will connect all event staff, security teams, and management to ensure coordinated responses to incidents.
· A dedicated event control desk will be used for all events which require security staff to be present
· Larger events which are likely to draw bigger crowds, the event control desk will be situated in the Town Estate office at 2, Park Lane.
· We will maintain a live incident log and ensure that relevant information is communicated to police or emergency services promptly.
· Regular staff briefings will cover event-specific crime prevention strategies and emergency contact procedures.
Post-Event Review
· A post-event Security Debrief will be held with representatives from event management, police, and local authority officers.
· All incidents will be reviewed to identify lessons learned and improve procedures for future events.
· Feedback from police and security teams will be incorporated into next year’s event planning.
Public Safety
Event Safety Management
· A comprehensive Event Management Plan (EMP) and Event Safety Plan (ESP) will be developed in consultation with the Safety Advisory Group (SAG)
· The event will be notified to the SAG by way of an event notification form at least 12 weeks prior to the event
· Risk assessments will be completed for all event activities, with appropriate control measures implemented and reviewed regularly
Site Infrastructure and Layout
· The event site layout will be designed to allow safe movement of people, emergency access routes, and separation of vehicles and pedestrians.
· All structures (stalls, marquees, stages, lighting towers and PA. systems) will be installed by competent contractors in compliance with manufacturer specifications and relevant British Standards
· Structural integrity certificates, wind management plans, and inspection records will be maintained on-site
· Emergency routes and exits will remain unobstructed and illuminated at all times
Crowd Management
· A detailed Crowd Management Plan will be in place, outlining ingress, egress, and circulation arrangements to prevent overcrowding or bottlenecks
· Trained stewards and security staff will monitor crowd densities and direct the public as required.
· Appropriate queuing systems will be established at high-traffic areas such as entrances, bars, and attractions.
· Real-time communication between stewards and the event control room will enable rapid response to emerging crowd issues
Fire Safety
· A site-specific Fire Risk Assessment will be completed prior to the event opening
· Trained Fire marshals with Fire extinguishers will be positioned at key locations including catering units, electrical distribution points, and stages
· All temporary structures will be constructed from flame-retardant materials, and no open flames will be permitted without prior risk assessment
· Catering vendors will be required to provide current fire safety certification, gas safety records, and PAT testing documentation
· Stewards will receive fire awareness training and understand evacuation procedures.
Medical and First Aid Provision
· On-site medical and first aid provision will be delivered by a competent supplier, proportionate to expected visitor numbers.
· A dedicated First Aid Point will be clearly signposted and staffed throughout the event.
· A robust incident reporting and recording system will be in operation, allowing coordination with emergency services when required.
· Ambulance access routes will be identified and remain unobstructed at all times.
Electrical and Technical Safety
· All electrical installations will be undertaken and certified by qualified electricians to current IET Wiring Regulations (BS 7671).
· Portable electrical equipment will be PAT tested, and all temporary power distribution will be inspected prior to use.
· Cables and connections will be safely routed and protected from damage or trip hazards
Weather and Environmental Conditions
· A Weather Contingency Plan will be in place, with real-time monitoring of forecasts and on-site conditions
· Actions will be taken where high winds, ice, or heavy rain pose a safety risk.
· Ground conditions will be regularly inspected, with appropriate measures (e.g., matting, barriers) used to maintain safe pedestrian routes.
Communication and Control
· A central Event Control Room will coordinate communication between security, stewards, medical, and management teams via a radio network.
· Public address systems will be available for emergency announcements.
· A site map and key safety contacts will be distributed to all operational staff and emergency partners
Emergency and Evacuation Procedures
· A written Emergency and Evacuation Plan will be developed and briefed to all staff
· Clear evacuation routes, assembly points, and signage will be provided.
· Regular safety briefings will ensure all personnel understand their roles in an emergency
· The plan will be shared with the police, fire service, and local authority
Welfare Facilities
· Adequate toilet and handwashing facilities will be provided,in line with the HSE Purple guide cleaned regularly, and supplied with consumables
· Free drinking water will be available at designated points
· Welfare staff will monitor for signs of distress, fatigue, or illness among visitors
Post-Event Review
· Following the event, a Safety Debrief will be held with the event team, contractors, and emergency partners.
· All incidents and near misses will be logged and analysed to inform continuous improvement for future events.
Prevention of Public Nuisance
Noise Management
· A detailed Noise Management Plan (NMP) will be developed and agreed with the Local Authority Environmental Health Department prior to the event
· All amplified sound, including live music and PA systems, will be monitored and controlled by a competent sound engineer to ensure compliance with agreed noise limits
· Speakers will be positioned to minimise sound spill beyond the site boundary, with directional control and sound barriers used where necessary
· Music and entertainment will cease at a reasonable hour in accordance with the event licence conditions
· Regular perimeter checks will be conducted to ensure noise levels remain acceptable
· A complaint response procedure will be in place, including a dedicated contact number for local residents during operating hours
Site Design and Layout
· The layout will be designed to minimise impact on nearby properties, with performance and bar areas located away from residential boundaries
· Generators and plant equipment will be located within acoustic enclosures or soundproofed barriers where necessary
· Lighting will be directed downwards and away from residential windows to prevent light pollution
Operating Hours and Deliveries
· Event operating hours will be agreed with the local authority, ensuring reasonable closure times to prevent late-night noise or disturbance
· Deliveries, waste collections, and site servicing will take place during daytime hours only
· Suppliers, event contractors and events staff will be instructed to depart quietly and avoid disturbance when leaving the site
Alcohol and Behavioural Control
· Alcohol sales will be restricted to licensed vendors operating under a Challenge 25 policy.
· Stewards and SIA security staff will monitor consumption levels and prevent disorderly or antisocial behaviour
· Any intoxicated individuals will be refused service and, if necessary, removed from the event
· Clear signage and public announcements will remind visitors to respect neighbours and leave the site quietly
Waste Management and Litter control
· A comprehensive Waste Management Plan will be in operation, ensuring the site and surrounding area remain clean and tidy
· Litter bins will be provided throughout the market and serviced regularly
· A dedicated litter-picking team will operate during and after the event to ensure no waste is left behind
· Traders will be required to manage waste from their own stalls and use only authorised waste disposal points
· Open-flame cooking (e.g. barbecues or grills) will only be permitted where risk assessments demonstrate safe and minimal environmental impact
· Smoke machines or special effects will not be used unless pre-approved and risk assessed
· A Traffic Management Plan (TMP) will be developed to reduce congestion and prevent obstruction of nearby roads
· Designated car parking areas will be stewarded to prevent illegal or inconsiderate parking
· Signage will guide visitors to appropriate routes and parking facilities, minimising impact on residential streets
· Public transport and park-and-walk options will be promoted in pre-event communications
· Local residents and businesses will be notified in advance of event dates, operating times, and contact information for the event control office
· A community liaison officer will be appointed to handle any concerns or complaints promptly and effectively
· Feedback from residents and the local authority will be reviewed post-event to improve future management
· All lighting towers and floodlights will be positioned to avoid glare or overspill into residential areas.
· The event site and surrounding public areas will be fully cleaned after each operating day
· Waste will be removed using approved contractors, and recycling will be maximised
Prevention of Children from Harm
Staff Training
· All event staff, security, and stewards will receive a briefing prior to opening, which will include child protection awareness, safeguarding responsibilities, and procedures for dealing with lost or vulnerable children
Alcohol Control Measures
· Challenge 25 policy will be in place at all bars and licensed stalls
· All alcohol vendors will be briefed on responsible sales practices and must display Challenge 25 signage prominently
· Acceptable forms of identification include a valid passport, photo driving licence, or PASS-accredited proof of age card
· Staff refusing alcohol sales to minors will be supported by event security and logged as part of the event incident report and made available on request by Police or other responsible authority upon request.
· Alcohol will be served only in clearly defined, stewarded areas separated from children’s attraction.
Protection from Inappropriate Content and Activities
- No entertainment or promotional materials unsuitable for children will be permitted on-site and stalls will be vetted prior to approval to ensure products and displays are family-appropriate
- Any activity involving adult themes, strong language, or gambling will be strictly prohibited.
Welfare and Environment
· A dedicated Family Area with child-friendly activities and seating will be available
· Toilets and baby changing facilities will be well signposted and maintained in a clean and safe condition
· All attractions (e.g. funfair rides, inflatables) will have up-to-date safety documentation and public liability insurance
· Any safeguarding concerns arising during the event will be documented and shared with the appropriate agencies where required
Conditions agreed with Environmental Health
· The event organisers for this and any future events will engage with the safety advisory group at least 6 months before the planned event/s and implement the requirements that the safety advisory group members identify for the safe running of the event.
· The completed final event safety management plan to be submitted to the safety Advisory Group members at least 2 weeks before the event.
· The Event safety Management plan must include a noise management plan.
· The final Noise Management Plan must be agreed with Environmental Health at least 2 weeks prior to each event.