Licence is limited to 6 days per annum
MANDATORY CONDITIONS APPLICABLE TO ALL PREMISES LICENCES & CLUB PREMISES CERTIFICATES UNDER THE LICENSING ACT 2003
Supply of Alcohol
1. No supply of alcohol may be made under the premises licence:
(a) at a time when there is no designated premises supervisor in respect of the premises licence, or
(b) at a time when the designated premises supervisor does not hold a personal licence or his personal licence is suspended.
2. Every supply of alcohol under the premises licence must be made or authorised by a person who holds a personal licence.
Exhibition of Films
3. Where a premises licence authorises the exhibition of films, the licence must include a condition requiring the admission of children to the exhibition of any film to be restricted in accordance with this section.
4. Where the film classification body is specified in the licence, unless subsection (3)(b) applies, admission of children must be restricted in accordance with any recommendation made by that body.
5. Where-
(a) The film classification body is not specified in the licence, or
(b) The relevant licensing authority has notified the holder of the licence that this subsection applies to the film in question,
admission of children must be restricted in accordance with any recommendation made by that licensing authority.
6. In this section “Children” - means persons aged under 18; and “Film classification body” means the person or persons designated as the authority under section 4 of the Video Recordings Act 1984 (c.39) (authority to determine suitability of video works for classification).
Door Supervision
7. Where a premises licence includes a condition that at specified times one or more individuals must be at the premises to carry out a security activity, that licence must include a condition that each such individual must:
(a) Be authorised to carry out that activity by a licence granted under the Private Security Industry Act 2001;
(b) Be entitled to carry out activity by virtue of section 4 of the Act.
8. But nothing in subsection (1) requires such a condition to be imposed:
(a) In respect of premises within paragraph 8(3)(a) of Schedule 2 to the Private Security Industry Act 2001 (c.12) (premises with premises licences authorising plays or films); or
(b) In respect of premises in relation to:
(i) Any occasion mentioned in paragraph 8(3)(b) or (c) of that Schedule (premises being used exclusively by club with club premises certificate, under a temporary event notice authorising plays or films or under a gaming licence), or
(ii) Any occasion within paragraph 8(3)(d) of that Schedule (occasions prescribed by regulations under that Act).
9. For the purposes of this section:
(a) “Security activity” means an activity to which paragraph 2(1)(a) of that Schedule applies, and which is licensable conduct for the purposes of that Act.
(b) Paragraph 8(5) of that Schedule (interpretation of references to an occasion) applies as it applies in relation to paragraph 8 of that Schedule.
Age Verification
10. The premises licence holder or club premises certificate holder must ensure that an age verification policy is adopted in respect of the premises in relation to the sale or supply of alcohol.
11. The designated premises supervisor in relation to the premises licence must ensure that the supply of alcohol at the premises is carried on in accordance with the age verification policy.
12. The policy must require individuals who appear to the responsible person to be under 18 years of age (or such older age as may be specified in the policy) to produce on request, before being served alcohol, identification bearing their photograph, date of birth and either:
(a) a holographic mark, or
(b) an ultraviolet feature.
Permitted Price
13. A relevant person shall ensure that no alcohol is sold or supplied for consumption on or off the premises for a price which is less than the permitted price.
14. For the purpose of this condition set out in paragraph 1:
(a) ''duty'' is to be construed in accordance with the Alcoholic Liquor Duties Act 1979(6);
(b) ''permitted price'' is the price found by applying the formula-
P = D + (D X V)
Where:
(i) P is the permitted price,
(ii) D is the amount of duty chargeable in relation to the alcohol as if the duty were charged on the date of the sale or supply of the alcohol, and
(iii) V is the rate of value added tax chargeable in relation to the alcohol as if the value added tax were charged on the date of the sale or supply of the alcohol;
(c) 'relevant person'' means, in relation to premises in respect of which there is in force a premises licence -
(i) the holder of the premises licence,
(ii) the designated premises supervisor (if any) in respect of such a licence, or
(iii) the personal licence holder who makes or authorises a supply of alcohol under such a licence;
(d) ''relevant person'' means, in relation to premises in respect of which there is in force a club premises certificate, any member or officer of the club present on the premises in a capacity which enables the member or officer to prevent the supply in question; and
(e) ''value added tax'' means value added tax charged in accordance with the Value Added Tax Act 1994(7).
15. Where the permitted price given by Paragraph (b) of paragraph 2 would (apart from this paragraph) not be a whole number of pennies, the price given by that sub-paragraph shall be taken to be the price actually given by that sub-paragraph rounded up to the nearest penny.
16. (1) Sub-paragraph (2) applies where the permitted price given by Paragraph (b) of paragraph 2 on a day (“the first day”) would be different from the permitted price on the next day (“the second day”) as a result of a change to the rate of duty or value added tax.
(2) The permitted price which would apply on the first day applies to sales or supplies of alcohol which take place before the expiry of the period of 14 days beginning on the second day.
Irresponsible Drink Promotions (applicable to ‘on’ & ‘off’ sales)
17. The responsible person must ensure that staff on relevant premises do not carry out, arrange or participate in any irresponsible promotions in relation to the premises.
18. In this paragraph, an irresponsible promotion means any one or more of the following activities, or substantially similar activities, carried on for the purpose of encouraging the sale or supply of alcohol for consumption on the premises:
(a) games or other activities which require or encourage, or are designed to require or encourage, individuals to:
(i) drink a quantity of alcohol within a time limit (other than to drink alcohol sold or supplied on the premises before the cessation of the period in which the responsible person is authorised to sell or supply alcohol), or
(ii) drink as much alcohol as possible (whether within a time limit or otherwise).
(b) provision of unlimited or unspecified quantities of alcohol free or for a fixed or discounted fee to the public or to a group defined by a particular characteristic in a manner which carries a significant risk of undermining a licensing objective;
(c) provision of free or discounted alcohol or any other thing as a prize to encourage or reward the purchase and consumption of alcohol over a period of 24 hours or less in a manner which carries a significant risk of undermining a licensing objective;
(d) selling or supplying alcohol in association with promotional posters or flyers on, or in the vicinity of, the premises which can reasonably be considered to condone, encourage or glamorise anti-social behaviour or to refer to the effects of drunkenness in any favourable manner;
(e) dispensing alcohol directly by one person into the mouth of another (other than where that other person is unable to drink without assistance by reason of disability).
19. The responsible person must ensure that free potable water is provided on request to customers where it is reasonably available.
Alcoholic Drink Measures
20. The responsible person must ensure that:
(a) where any of the following alcoholic drinks is sold or supplied for consumption on the premises (other than alcoholic drinks sold or supplied having been made up in advance ready for sale or supply in a securely closed container) it is available to customers in the following measures-
(i) beer or cider: ½ pint;
(ii) gin, rum, vodka or whisky: 25 ml or 35 ml; and
(iii) still wine in a glass: 125 ml;
(b) these measures are displayed in a menu, price list or other printed material which is available to customers on the premises; and
(c) where a customer does not in relation to a sale of alcohol specify the quantity of alcohol to be sold, the customer is made aware that these measures are available.
Conditions consistent with the applicant's operating schedule
General
Bars will not advertise irresponsible promotions
We will operate an age verification policy (Challenge 25) on all alcohol sales
The prevention of crime and disorder
Effective communication will be maintained between Event Management, Security Supervisors, Event Safety Advisor and relevant local authorities, to ensure a positive action programme for combating crime and disorder is in place.
There will be under 1,200 participants and spectators within the village area (licensed area) at any one time.
We will have 4 security personnel present onsite with a ratio of 1:300.
All security personnel operating will be SIA registered.
We will provide additional volunteer stewards to monitor and report on crowd behaviour, and they will be trained to escalate to Security Personal or Management if action is required.
All staff will have received the necessary training to ensure they will not sell to drunk customers.
Once staff have received training, they will fill out a declaration via an online form and will be accessible upon request by any responsible authority.
A log will be kept on site of all incidents and refusals and will be accessible upon request by any responsible authority.
Spartan and Tough Mudder staff and security personnel will be trained to ask customers to behave respectfully.
Public safety
The safety of the public is our number one priority and during the planning phase of the event we will carry out a full consultation with the relevant authorities on all aspects of the event safety.
The Event Director will engage with any Safety Advisory Groups and attend any meetings if/when necessary.
We will submit an event notification form at least 3 months prior to the event taking place each year. We will then liaise directly with individual agencies should this be appropriate.
The event plans will be developed to meet guidance under the Event Safety Guide (HSG 193) and Managing Crowds Safety (HSG154).
An Event Safety Officer, or similar is on-site at all times during the event.
The following actions will be implemented.
For World’s Toughest Mudder external lighting will be used for the safety of the staff, participants and spectators.
A safety advisor will be onsite at all times.
A record will be kept of all staff training and will be available for inspection by any responsible authority
All catering units used by Tough Mudder and Spartan must have a 4* (or above) Food Hygiene rating and are compliant with all relevant legislation, providing in advance:
Full name and contact details for all suppliers will be retained on site
Relevant up to date Hazard Analysis and Critical Control Points (HACCP) records will be kept on sit
Copies of all Safety / Environmental certification will be kept on site
Copies of Gas Safe certification (where required) will be kept on site
Specific Risk Assessments, including a Fire Risk Assessment / Method Statements for all activities will be undertaken and copies kept on site
Copies of Public Liability Insurance certificates will be kept on site.
Public Nuisance
We will cause minimal nuisance to local residents as a result of this event.
The Traffic Management Plan (TMP) is designed to ensure that the traffic generated by the event is fully accommodated on site and that its arrival and departure does not have a significant detrimental impact on the local road system.
We will work with the council, venue and local residents to ensure appropriate noise control levels are put into place so as to minimise noise leakage and nuisance to the neighbouring properties.
A noise management plan will be shared with Environmental Health 12 weeks prior to the event.
A log will be kept on site of all incidents and refusals will be accessible upon request by any responsible authority
Recorded amplified music will only be played on the day of the event in the warm-up area.
The music will accompany a compere and create a high-energy, motivational atmosphere for participants before they head out on course.
Recorded amplified background music will also be played within the event village area throughout the day to help maintain a positive and engaging atmosphere for participants, spectators, and staff.
All music will be operated through professionally managed sound systems, with levels monitored by a competent sound-system operator to ensure compliance with any local noise control requirements.
At our World Toughest Mudder (WTM) Event, low level background music will be played overnight within the village/pit area between the hours of 20:00 - 07:00. This will be below 50 decibels and will be monitored at an agreed location within the noise management plan.
A Tannoy system can be used to deliver safety announcements (over a PA) as and when required.
Late night refreshment will take place 2 days per annum from one catering unit based in the village base area.
Protection of Children from Harm
This event is aimed predominantly at the adult market, however there are attractions for children. 14-17-year-olds are permitted to take part in the events as long as they are accompanied by an adult.
No under 18s will be permitted on site unless they are in the care of an adult and the registration process ensures that this policy is strictly enforced.
An established procedure for dealing with lost children or those who have become separated from their adult is in place.
The ‘Challenge 25’ proof of age scheme will be operated on the event site at all times to prevent alcohol sales to underage persons.
All customers who appear under the age of 25 will be challenged to prove that they are over 18 when attempting to purchase alcohol. Acceptable forms of ID include a photo driving license, passport, or home office approved identity card baring the holographic ‘PASS’ mark.
If the person seeking alcohol is unable to produce an acceptable form of identification, no sale or supply of alcohol shall be made to or for that person. It will then be recorded in the refusals log book at the point of sale location.
All staff working on a stall, bar or other outlet selling alcohol at the event will be trained in the law about the sale of the alcohol and must be over 18. Such training will include the challenging of every individual who appears to be under 25 years of age.